Auction Rules

General

At the registration table, you will be given a bid number. The first two digits of the number will indicate your assigned table in the ballroom. Please use your entire number when filling out bid sheets for items in the silent auction. Program books will be available after you have checked in at registration.

During the live auction, please use light sticks located on your table.
Please raise your light stick high when bidding.
Bids, once made, cannot be withdrawn unless superseded by a higher bid.

All Sales Are Final

Prices on the items have been suggested by the donors.
Some have been rounded to even dollars.
Please make your bids in whole dollar amounts only.

Please observe expiration dates as marked on some of the items.
Unless otherwise noted, all trips are subject to availability and cannot be used during the holiday seasons.
SERVICE GIFT CERTIFICATES DO NOT INCLUDE TAXES OR GRATUTITIES.

Silent Auction

The silent auction items will open for bid from 6:00 to 8:00pm.
Bids placed after 8:00pm will be discarded.

To bid, clearly print the amount of your bid, your name, and your bid number on the bid sheets. Illegible bid cards cannot be considered.
In the event of a tie, the first bid received will be the winner.
All items have a MINIMUM BID OF $20 UNLESS OTHERWISE INDICATED.
Please note the minimum bids indicated on certain items.

Live Auction

The live auction will begin at approximately 9:00 pm and will continue until all items have been sold, unless no minimum bid is received.

Live auction items will be on display and can be identified by a live auction item banner.
Payment by the successful bidder shall be made that evening. Cash, Check, MasterCard, Discover, Visa, or American Express will be accepted for payment.
Checks should be made payable:
National Center for Missing and Exploited Children/ New York (NCMEC/NY)
All sales are final. There will be no exchanges or refunds.
Unless otherwise noted, all certificates must be used within one year of the November 12, 2011 auction date.
We suggest, however, that you redeem certificate items within three months. Please thank the donor for their generosity upon redeeming gift certificates.
When bidding during the live auction, please hold up your light stick so that the spotter will recognize you and acknowledge your bid.
Invoices for auction items will be delivered to the winning bidder's table at the conclusion of the live auction.

Payment & Receipt Of Merchandise

Please take your invoices to the finance room to pay for your items.
All items/services must be paid in full.

Payment is due by midnight on November 12, 2011.
Pick-up on November 12 only (unless very large item)

Travel Packages

Please note that all trips, in the silent and live auctions are subject to availability and may not be used during the holiday seasons - unless the trip's auction description specifically states otherwise.

Travel must be completed within one year (by November 12, 2012) and winners must schedule their trip at least two months before the expected travel date. (Sorry, but the expiration date is not negotiable.) Trips must be taken only by the winner, and cannot be transferred to anyone else. If it becomes necessary to reschedule a trip once it is booked, the winner is responsible for making revisions through their own travel agent and is responsible for any costs incurred.

In your dealings with these donors, please keep in mind that we hope to obtain similar trips for future auctions.

Thank you - we appreciate your understanding.

The National Center for Missing & Exploited Children (Fed ID#52-1328557) is a 501( c ) (3) tax-exempt charity as defined in section 509(a)(1) and 170(b)(1)(vi)of the Internal Revenue Code. All Contributions are tax deductible to the extent allowable by law.

275 Lake Avenue Rochester New York 14608-1042 Telephone 585.242.0900

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